Case Studies

Challenge

Spending $14k/month on AI tools with no way to measure impact. Leadership couldn't justify continued investment.

Solution

Provametrics deployed baseline measurement across 4 departments, identified 2 redundant tools, and automated 3 high-frequency workflows.

Results

• 3.4x ROI in 90 days
• $8,200/mo saved by eliminating redundant tools
• 41% reduction in manual data entry time

Challenge

Manual patient intake and scheduling consumed 26 hours per week across the admin team. Previous automation attempts failed without measurement.

Solution

Provametrics measured the full intake workflow, identified bottlenecks, and deployed targeted automation with before/after KPI tracking.

Results

• 62% reduction in intake processing time
• 18 hours/week reclaimed for patient care
• Board-ready ROI report within 6 weeks

Challenge

Dispatch coordination relied on manual processes across 3 systems. AI tools were adopted but usage and impact were unmeasured.

Solution

Provametrics integrated with existing systems, measured AI tool adoption rates, and identified underused capabilities. Retrained teams based on data.

Results

• 2.8x ROI within 12 weeks
• AI tool adoption increased from 34% to 89%
• 52% faster dispatch coordination